Special Events Coordinator

Summary

The National Gallery of Art welcomes all people to explore art, creativity, and our shared humanity. Millions of people come through our doors each year, with even more online, making us one of the most visited art museums in the world. Our renowned collection includes over 160,000 works of art, from the ancient world to today. Admission to the West and East Buildings, Sculpture Garden, special exhibitions, and public programs is always free.

Duties

Facilities Management (AFM) is responsible for managing the East and West building and the Sculpture Garden of the National Gallery of Art (the Gallery) on the National Mall. These facilities are considered national historic landmarks. Facilities Management (AFM) is responsible for managing these buildings and the land on which they sit. This Facilities Services (AFM-FS) position coordinates events held on and near Gallery property.

Duties for this position include.

Working a highly varied schedule, involving early mornings, late nights and occasional long days. Developing estimates of manpower required to set-up and break down special events, distinguishing between regular hours and overtime. During lull periods, organizes and leads teams to clean up mechanical equipment rooms and storage areas. Helping in the setup and breakdown of tables, chairs and movable partitions.
Working closely with the Special Events Office (DD-SE) and all other departments to ensure that the Gallery is properly arranged for special events. Participating in special events by dressing for the occasion in formal attire or business wear and is present to help resolve any problems that arise. Conducting special event walkthrough inspections to ensure efficient conduct of the event.
Overseeing the Gallery's campus-wide events calendar, ensuring strategic alignment of scheduled activities and timely submission of event requests, while maintaining flexibility to accommodate high-priority, last-minute additions.
Serving as the primary liaison and strategic communication point between AFM-FS and DD-SE leadership and external stakeholders to ensure accurate information flow, alignment of expectations and successful execution of high-visibility events.
Serving as a contracting officer's representative (COR). Providing oversight of contractors, contract performance and approval of progress payments. Reviewing and providing recommendations for contractor schedules and problems that have arisen.

Requirements

Conditions of employment

You must be a United States Citizen.
This employer participates in the e-Verify program.
Males born after 12-31-59 must be registered for Selective Service
See "Other Information" section regarding Selective Service requirements.
Suitable for Federal employment, determined by a background investigation
May be required to successfully complete a probationary period

Qualification requirements must be met by the closing date of the announcement. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website. It is your responsibility to ensure that you submit appropriate documentation prior to the closing date. Your resume serves as the basis for qualification determinations and must highlight your most relevant and significant experience as it relates to this job announcement. Be clear and specific when describing your work history since human resources cannot make assumptions regarding your experience.

Qualifications

Specialized Experience Statement: Candidates must possess at least one year of specialized experience, equivalent in responsibility to the GS-12 level in the Federal service or private sector: experience in overseeing the planning, organizing, staffing, directing and management of special event activities; experience preparing lists of staff assignments and monitoring the activities of full-time equivalent and contract workforce; and experience coordinating with outside contractors by providing detailed advance information.

OPM Qualifications Standard:

Individual Occupational Requirements: Miscellaneous Administration and Program Series 0301

Associated Group standard: Group Coverage Qualification Standard for Administrative and Management Positions

Merit promotion applicants must meet the time-in-grade requirement as defined in 5 CFR 300, Subpart F. One year at the GS-12 level is required to meet the time-in-grade requirements for the GS-13 level.

You must meet all qualification and eligibility requirements by the closing date of this announcement.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: Applicants who are referred to the hiring office for selection consideration may be required to submit writing and/or work samples as part of the interview/selection process. If the hiring office decides to request a writing and/or work sample as part of its selection process, the vacancy contact will reach out to you by email to: (1) inform you of this requirement; and (2) provide further instructions.

Education

This position does not have an education requirement.

Additional information

The National Gallery of Art fosters a fair workplace and is an Equal Opportunity Employer. The EEO policy is found at: https://www.nga.gov/employment-opportunities/equal-employment-opportunity

This position is not included in the bargaining unit.

Relocation expenses will not be paid.

Some positions may require completion of a probationary period of up to 1 (one) year.

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

EEO Policy: USAJOBS Help Center - Equal employment opportunity policy
Reasonable Accommodation Policy: https://help.usajobs.gov/reasonable-accommodation
Veterans Information: https://help.usajobs.gov/working-in-government/unique-hiring-paths/veterans
Selective Service Registration: http://www.sss.gov/

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, the veteran must be a preference eligible or a veteran separated after 3 years or more of continuous active service performed under honorable conditions.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements visit the following websites:

Persons with Disabilities-Schedule A
Special Hiring Authorities for Veterans
Special Hiring Authority for Certain Military Spouses
Other Special Appointment Authorities

Reasonable Accommodation Requests:

To learn more, please consult the following resources:

Disability Employment - Reasonable Accommodations (OPM)
How to contact an agency

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

The Federal Government offers a comprehensive benefits package.

Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

Flexible Spending Accounts - https://www.fsafeds.com/
Health Insurance - http://www.opm.gov/insure/health/index.asp
Leave - http://www.opm.gov/oca/leave/index.asp
Life Insurance - http://www.opm.gov/insure/life/index.asp
Retirement Program - https://www.opm.gov/retirement-services/

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.