Wedding Coordinator

PEN RYN ESTATE = the Premier Event Venue in Bucks County/Great Philadelphia

We are seeking a highly organized, detail-oriented Wedding Coordinator who will guide clients through the full planning journey while also taking a leadership role on the event day. This individual will be responsible for not only coordinating weddings from concept to completion, but also for overseeing staff and ensuring flawless execution of the contracted services on the wedding day.

Must have experience in working an event day-of, from start to finished.

Qualifications
-1-2 years’ experience of wedding management/coordination at an event venue, caterer or planning company (looking for someone who has coordinated over 50+ weddings/large banquets, in a year as either a current Coordinator, Matite' D or Planner) - Qualification is a requirement.
Planning & Client Experience

Serve as the primary point of contact for clients throughout the wedding planning process
Develop and manage timelines, budgets, and vendor coordination
Provide recommendations for vendors and communication
Conduct planning meetings and maintain consistent client communication
Ensure all contractual obligations are clearly understood and planned for
Attend weekly BEO and Event Team meetings

Event Preparation

Create detailed event timelines, layouts, and production schedules
Coordinate logistics with vendors, venues, and internal staff
Confirm all services, deliveries, and setup requirements prior to the event
Prepare staff assignments and execution plans
Schedule planning meetings, drop off and tasting appointments

Day-of Event Leadership

Lead and manage Event Staff during setup, execution, and breakdown
Act as the on-site point person for clients, vendors, and venue contacts
Ensure all elements of the contract are executed accurately and on time
Troubleshoot and resolve any issues quickly and professionally
Oversee timeline adherence and maintain flow of the event
Ensure high standards of service and presentation are upheld throughout
Have thorough knowledge of all Banquet Employee’s job descriptions / Handbooks to lead and train the staff

Schedule:

Required to lead events from start to finished minimum 2 nights a weekend
40-45 hours per week with Tuesday-Thursday primary office days
Mondays = Day off, Tuesday or Sunday rotating 2nd day off
Most days office days are 10am to 6pm, with event days being 9+ hour days.
Rotating Friday thru Sunday office days when not coordinating an event

Compensation

Base Salary + Upsell Compensation
Medical, Dental, Vision Benefit
PTO
2 days off per week

Job Type: Full-time
Pay: From $60,000.00 per year
Benefits

401(k)
401(k) matching
Dental insurance
Flexible schedule
Health insurance
Paid time off
Vision insurance

Experience:

Wedding: 1 year (Required)

Ability to Commute:

Bensalem, PA 19020 (Required)

Ability to Relocate:

Bensalem, PA 19020: Relocate before starting work (Required)

Work Location: In person