Administrative Assistant (Part-Time)

Eliza Jane Events | Rochester, NY

Eliza Jane Events is a luxury wedding planning and event design company based in Rochester, NY. We are seeking a highly organized and detail-oriented Administrative Assistant to support our planning team and help create an exceptional experience for our clients.

This position is ideal for someone who enjoys organization, systems, and behind-the-scenes operations. The right candidate is proactive, dependable, professional, and able to manage multiple priorities with accuracy and attention to detail.

Position Details

Part-Time
Approximately 10 hours per week
Two in-office days per week (approximately 5 hours per day)
Rochester, NY
Compensation: $22–25 per hour, based on experience

Responsibilities

Manage and organize client files and planning documents
Assist with email management and client communication
Schedule meetings, venue visits, and planning appointments
Prepare meeting notes and client recap emails
Update timelines, planning documents, and internal systems
Track vendor information, contracts, and payment deadlines
Assist with client onboarding and proposal preparation
Maintain company templates, databases, and organizational systems
Support administrative marketing and social media tasks as needed
Provide general administrative support to the planning team

Qualifications

Strong organizational and time-management skills
Excellent written and verbal communication skills
High attention to detail
Ability to work independently and take initiative
Professional and positive attitude
Comfortable learning new software and systems
Proficiency in Google Workspace (Docs, Sheets, Drive)
Previous administrative, customer service, hospitality, or event experience preferred

Ideal Candidate

You are:

Highly organized and naturally detail-oriented
A strong communicator
Comfortable juggling multiple projects at once
Reliable and accountable
A problem solver who takes initiative
Interested in the wedding and events industry

To Apply

Please submit your resume along with a brief introduction telling us about yourself and why you would be a great fit for Eliza Jane Events.

We are looking for someone who is excited to contribute to a growing company and help create exceptional client experiences through strong organization, communication, and attention to detail.

Pay: $22.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location: In person