Conference Planner

Date: March 2026 Program Coordinator Responsibilities: • Organizes and executes master meeting planning specifications, including floor plans, food and beverage, floorset, timeline, transportation, housing, billing, exhibitor conference materials, AV setup, logistics • Develops, maintains and communicates organizational RFP, including background information on the IAFF and detailed event descriptions • Builds relationships and negotiates contracts with vendors • Responsible for event budget management and billing • Coordinates information flow between senior management, department directors and staff • Develops requests for proposals for hotels, convention centers and vendors as needed and oversees approval process to finalization • Performs other duties as required to support the department and its mission Skills: • Excellent oral and written communication skills • Excellent organizational skills • Excellent attention to detail • Excellent interpersonal and relationship skills, including the ability to interact with all levels inside and outside of the organization • Ability to manage multiple projects and priorities simultaneously under deadlines • Proficient in Yooz, Concur and Microsoft Office Suite