Coordinator, Events Planning - Quick Hire!

The University Center is a premier full-service conference facility located within the University of North Florida (UNF). This vibrant and dynamic facility is dedicated to fostering strong engagement between the university community and external clients by providing exceptional event spaces and services. The University Center offers versatile venues suitable for various types of events, including academic conferences, social gatherings, corporate meetings, and cultural celebrations. It is well-regarded for its commitment to operational excellence, customer satisfaction, and maintaining a high standard of professionalism and quality in all aspects of event management. The University Center operates as a crucial destination on campus, supporting the university's mission by providing a welcoming environment that encourages collaboration and community involvement.

The Events Planning Coordinator at the University Center plays a pivotal role as the primary contact for clients who utilize the facility's comprehensive event offerings. This position encompasses full event lifecycle management, which includes consultation, reservations, detailed planning, and seamless onsite execution of events. The Coordinator ensures that every event experience exceeds client expectations by coordinating logistics, communicating event requirements to internal campus partners such as catering, audiovisual, custodial, and facilities teams, and delivering professional and responsive customer service. The role is essential for maintaining client satisfaction through attentive support and smooth operations from the initial inquiry to event completion.

The ideal candidate for the Events Planning Coordinator position will be a highly organized, detail-oriented professional with strong interpersonal skills and the ability to manage multiple events simultaneously. This role requires excellent communication skills, the ability to problem solve proactively, and a commitment to operational excellence. The Coordinator is also expected to support billing processes, maintain thorough documentation of events, create event setup diagrams and timelines, and serve as onsite support during events, including evenings and weekends. Moreover, the role involves building positive client relationships to encourage repeat business and participating in departmental planning and professional development activities.

Employment for this position aligns with the University Center's event schedule, necessitating availability during frequent weekend and evening hours. The position embodies a blend of administrative, customer service, and operational responsibilities that contribute significantly to the overall success and reputation of the University Center as a premier event destination on the UNF campus.

Bachelor's degree preferred
Minimum of 2 years experience in event planning or coordination
Proficiency in event management and scheduling software
Excellent verbal and written communication skills
Ability to engage and consult with diverse clients
Strong organizational and multitasking capabilities
Availability to work weekends and evenings
Ability to perform occasional heavy lifting
Strong customer service orientation
Ability to adapt to changing priorities
Reliable and professional work ethic
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