EA to President, Event Planning

Executive Assistant to President and CEO | #22789
Full-time, Direct Hire
Techead is seeking a highly organized, professional, and proactive Executive Assistant to support the President & Chief Executive Officer, Senior Vice President & Chief Financial Officer, and Senior Vice President & Chief Legal Officer. Ensure the efficient operation of executive and Board functions by managing executive office activities, coordinating Board and management meetings, arranging travel, and supporting corporate governance activities. Executive Office Administration

Manage calendars, schedules, and meeting priorities for executive leadership.

Prepare schedule updates to support timely and effective attendance at meetings and events.

Prepare, draft, and coordinate correspondence, reports, presentations, and communications for executive review and signature.

Maintain electronic and physical filing systems and records.

Anticipate and resolve administrative and operational challenges.

Perform complex and highly confidential administrative functions while safeguarding sensitive corporate information.

Board and Meeting Administration

Coordinate Board meetings, committee meetings, management meetings, conferences, receptions, dinners, and major annual events.

Arrange meeting facilities, catering, audiovisual equipment, lodging, transportation, and related logistics.

Prepare and distribute Board notices, agendas, meeting materials, and invitations.

Manage event logistics and vendor relationships while maintaining budget objectives.

Legal and Governance Support

Prepare governance-related documents for review, approval, signature, and distribution.

Support communications and coordination activities for key Board committees (including Nominating, Executive, Bylaws, and Compensation Committees).

Assist with Board governance and corporate administration activities.

Finance and Treasury Support

Coordinate correspondence and communications for Finance, Audit, and Governance Committee activities.

Assist with the preparation and coordination of annual Director and Executive Officer Questionnaires used for regulatory and financial reporting requirements.

Support Finance, Accounting, and Treasury administrative activities as assigned.

Executive and Board Travel Coordination

Arrange complex domestic and international travel for executive leadership and Board Members.

Coordinate air transportation, hotel accommodations, ground transportation, meeting registrations, and related travel logistics.

Compile and distribute travel itineraries and meeting materials.

Ensure travel arrangements align with organizational expectations and budget requirements.

Coordinate meetings, conferences, and events associated with external board and industry activities.

Participate on project teams and special assignments as directed.

Work Experience

Minimum of 10 years of progressively responsible administrative experience.

Experience coordinating Board meetings, governance activities, executive travel, and corporate events preferred.

Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Exceptional organizational, planning, and time-management skills.

Proven capability to prioritize multiple projects and competing deadlines while maintaining high attention to detail.

Sound judgment and discretion when handling confidential information.

Strong dedication to exceptional customer service and professionalism.

Ability to work independently with limited supervision.

Knowledge of Board governance, corporate administration, and committee operations.

Experience coordinating large meetings, conferences, and executive events.

High school diploma or equivalent required.

Associate degree in Business Administration, Communications, or a related field preferred.

Travel Details: Occasional travel may be required.

Work primarily in a standard office environment.

Perform prolonged computer and screen-based work.

Occasionally travel to support Board meetings, conferences, and corporate events.

Keeping our business focused on building and maintaining relationships with our employees and clients is the key to our success. TECHEAD provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.