Event Assistant

Event Assistant

Hendricks Live! – Plainfield, IN

Part-Time | Event-Based Scheduling

Hourly: $18/hr

About Hendricks Live!

Hendricks Live! is a dynamic nonprofit arts and entertainment venue dedicated to creating memorable experiences for Central Indiana’s diverse communities. Through performances, events, and community engagement, we bring people together through exceptional art and entertainment.

Located just 30 minutes from Indianapolis in the growing and vibrant town of Plainfield, Hendricks Live! features:

A 600-seat performance theatre

A 900 sq ft event space with additional 600 sq ft terrace

Ample lobby space

Public art galleries

Our programming includes concerts, theatre, dance, comedy, film, and community events, alongside private rentals such as weddings, corporate events, and fundraisers.

The Opportunity

Hendricks Live! is seeking reliable, team-oriented Event Assistants to support the setup, execution, and breakdown of private events and rentals at the venue.

Working closely with the Event Services team, Event Assistants help ensure events are executed smoothly by preparing event spaces, assisting vendors and clients, supporting event logistics, and maintaining venue readiness throughout events.

This position is ideal for individuals who enjoy fast-paced environments, hospitality, teamwork, and hands-on event operations.

Why This Role Matters

Event Assistants play a critical role in ensuring private events are executed smoothly, professionally, and according to client expectations. In this role, you will:

Support the successful execution of private events and rentals

Help maintain event readiness and operational efficiency throughout events

Assist the Event Services team with event logistics, setups, and breakdowns

Provide a welcoming and professional experience for clients, vendors, and guests

Contribute to a clean, organized, and guest-ready event environment

Help ensure events are delivered professionally and efficiently

Support the continued growth and success of Hendricks Live!’s rental program

Reporting Structure

Reports To: Event Manager

What You’ll Do

Event Setup & Execution

Assist with event setups, room flips, and breakdowns

Arrange tables, chairs, linens, signage, and other event equipment

Verify event layouts match event documentation and floorplans

Assist with maintaining cleanliness and organization of event spaces throughout events

Support vendors, caterers, bartenders, entertainers, and clients with operational needs as directed

Guest & Client Support

Provide a welcoming and professional presence for guests and clients

Assist with directional signage and guest wayfinding

Communicate event needs or concerns to Event Leadership as needed

Remain available during events to assist with operational support and troubleshooting

Venue Operations

Assist with opening and closing procedures, as assigned

Conduct basic venue readiness checks prior to events

Ensure event equipment and operational supplies are properly stored after events

Support general event services operations and operational tasks as needed

What You Bring

Positive attitude and strong work ethic

Strong communication and teamwork skills

Ability to work efficiently in a fast-paced environment

Strong attention to detail and organizational skills

Professional and guest-focused demeanor

Flexibility and adaptability during live events

Qualifications

Ability to lift and move tables, chairs, and event equipment as needed

Ability to stand and move throughout event shifts

Availability to work evenings, weekends, and holidays based on event schedules

Reliable transportation to and from Hendricks Live!

Experience working in team-oriented or guest-facing environments

Previous experience in events, hospitality, customer service, venue operations, or related fields preferred

Schedule & Work Environment

Part-time, event-based scheduling

Primarily evenings and weekends

Physically active role requiring standing, lifting, and movement throughout shifts

Compensation & Benefits

Hourly: $18/hr

How to Apply

To apply, please submit your resume and a brief cover letter outlining your interest in the role to:

[email protected]

Application deadline: Until filled