Event Assistant - Talent Spring Group

Events Assistant | Chicago, IL | Full-time | Monday–Friday | 9:00am–5:30pm | Office-based | Permanent position

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Strong events depend on logistics, venues, and priorities working together. We're looking for an Events Assistant in Chicago, IL to support day-to-day event activities, coordinate staging workflows, and help ensure that promotional activations are executed efficiently and consistently.

This role is suited to someone who can see the bigger picture while keeping track of the details. You'll work across different functions, monitor setup timelines, resolve logistical challenges, and identify practical ways to improve how live events are run.

Key Responsibilities

Support daily event planning activities and coordinate priorities across staging teamsEstablish and maintain checklists that support consistent venue workflowsMonitor event setups, review schedules, and track key production timelinesIdentify staging bottlenecks and recommend improvements to existing site proceduresCoordinate equipment, materials, and schedules to support event objectivesWork with site managers to address operational issues and remove logistical delaysMaintain accurate inventory logs, vendor registries, and event performance documentationReview progress against setup deadlines, turnout targets, and agreed objectivesSupport the planning and implementation of promotional brand activationsCommunicate schedule updates and expectations to relevant event staffHelp ensure venue safety protocols and event requirements are followedPrepare post-event recaps and recommendations for management review

You'll need:

Strong organizational and problem-solving skillsClear written and verbal communicationThe ability to coordinate multiple event setups and competing deadlinesConfidence reviewing run-of-show schedules, identifying risks, and tracking vendor deliverablesGood judgment when resolving day-to-day event staging issuesThe ability to collaborate across teams and support venue accountabilityProficiency with standard office software and inventory tracking spreadsheetsA practical approach to logistics coordination and task execution

Previous experience in event support, hospitality, customer service, administrative coordination, or promotions is valuable. Experience managing event materials, coordinating vendors, or monitoring site setups is an advantage. xklufbp

Working Week

Monday to Friday

9:00am–5:30pm

Full-time, permanent

Office-based in Chicago, IL

If you're looking for an Events Assistant position in Chicago, IL where you can take ownership of event coordination, support team execution, and contribute to seamless activations, please submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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