The University of Wisconsin-Madison, a renowned public research university, is home to the Department of Radiology within its School of Medicine and Public Health. This esteemed department has a long-standing tradition of innovation and excellence in clinical care, medical imaging research, and education since its establishment in 1927. With a clinical and academic focus, the Department of Radiology works closely with UW Health, a world-class medical enterprise, to provide advanced diagnostic and therapeutic imaging services. The department boasts over 160 faculty members across 14 specialized sections and houses premier imaging facilities such as the Wisconsin Institute for Medical Research (WIMR) Imaging Sciences Center, which offers extensive cutting-edge technology including MRI, PET/CT, angiography, ultrasound, and AI-driven medical imaging.
The Department of Radiology is actively seeking a full-time Event Coordinator to join their team in Madison, Wisconsin. This hybrid role combines onsite and remote work flexibility, allowing for dynamic support of diverse academic, community, and healthcare-related events. The candidate will play a pivotal role in organizing and executing events that support the department's mission of advancing human health through collaboration, innovation, and education. Reporting to department leadership, the Event Coordinator will manage the logistics and planning of events ranging from small meetings to large conferences, ensuring seamless coordination and customer satisfaction throughout all stages of event production.
This position demands a highly organized, creative, and detail-oriented professional who thrives on managing complex projects and possesses excellent communication skills. Core responsibilities include assisting in promoting events, handling registrations, coordinating with vendors, scheduling event resources, and ensuring smooth onsite event operations, including greeting guests and troubleshooting issues. The role requires physical ability to lift or move items weighing up to 50 pounds and may necessitate evening and weekend availability to support event schedules. The position offers a competitive hourly wage starting at $24.80, with negotiable pay based on experience and qualifications, supplemented by comprehensive benefits including generous vacation, holidays, sick leave, insurance, retirement plans, and more.
Joining UW Radiology means becoming part of a collaborative and inclusive community dedicated to advancing health care through groundbreaking clinical care and research. The department values diversity and inclusivity and is committed to fostering an environment where every individual can contribute meaningfully to its goals. Prospective candidates who demonstrate strong interpersonal skills, the ability to work under pressure, and a service-oriented mindset will find this role both rewarding and impactful as they help bring people together through memorable and successful events.
At least 1 year of professional experience in event planning
Experience providing customer service, administrative support, or similar
Ability to lift or move objects up to 50 pounds
Availability to support evening and weekend events as needed
Capability to work both onsite and remotely
Flexible work schedule
Strong interpersonal and teamwork skills
Ability to work under pressure and meet tight deadlines
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