Event Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES:Prepares Banquet Event Orders in collaboration with the Sales team.Ensures all departments receive necessary information pertaining to the banquet and catering events. Distributes BEOs which includes all food and beverage and meeting requirements to be reviewed with the Banquets, Banquet Setup and Culinary Departments in daily/weekly BEO meeting. During catering and banquet events, will ensure the meeting arrangements are to the meeting planner's or client's specifications. Acts as liaison between client and Director of Sales and Food and Beverage after the point of contracting, keeping constant communication with the client and ensuring all elements of the event and service are understood and executed prior to client arrival onsite. Coordinate all aspects of operational set-up and break down of events (equipment needs, rental needs, and station set-up,Conduct Weekly BEO Meetings with F&B, Operations and Production teams to review and have a thorough understanding of all Service Order Confirmations.Maintain strict timelines for information exchange between the Client and the Food and Beverage department and Operations.Perform other duties, projects and reports as assigned by the Director of Private Events as deemed necessary to the growth of the business.QUALIFICATIONS:Excellent organizational, time management, and planning skillsAbility to motivate and foster a strong relationship with food & beverage and core venue staffExcellent written and verbal communication and interpersonal skillsStrong customer service orientationMust be a "Self-Starter" and can work with limited supervisionMust be able to multi-task, prioritize and meet deadlinesAbility to interact with all levels of staffEDUCATION AND WORK EXPERIENCE:Diverse background in event and food and beverage industries, primarily in large banquet facilityProficient in Microsoft Office platforms, as well as Adobe Creative Suite, and knowledge of Banquet Event Order (BEO) programs.