Event Coordinator

IBJ Media Mission:

At IBJ Media, our mission is to deliver trusted news, information and resources that inform our readers and contribute to our customers’ strategies for growth, community engagement and career advancement.

Description:

The Event Coordinator plays a vital role in the delivery of IBJ Media’s high-profile event portfolio. The individual will be responsible for supporting IBJ Media’s premier events in central Indiana and statewide, from initial strategy through execution and post-event analysis. The Event Coordinator will work in alignment with the Director of Events and Community Engagement to serve as a key operational partner in delivering IBJ Media’s distinguished portfolio of 50+ annual events. This individual will serve as the primary organizational lead and brand ambassador for guest/attendee inquiries. Supporting the planning, marketing, and day-of logistics of IBJ events, this individual will manage both internal and external facing communications for event stakeholders.

Responsibilities

· Drive the operational delivery of a high-volume portfolio of 50+ premium annual events across IBJ Media, the Indianapolis Business Journal, The Indiana Lawyer and Inside INdiana Business brands, while upholding organizational excellence.

· Responsible for the end-to-end ticketing and digital registration platforms, overseeing corporate sales, invoicing and high-volume guest inquiries.

· Oversee day-of registration, attendee flow and vendor timelines alongside premium venues to ensure a seamless guest experience.

· Cultivate trusted relationships with corporate event sponsors, VIP partners and distinguished honorees to secure event deliverables and communicate sophisticated event details.

· Collaborate closely with editorial, marketing, and internal creative teams to align promotional calendars and ensure a highly synchronized event marketing strategy.

· Orchestrate on-site operations alongside premium venues, production teams and top-tier vendors to ensure adherence to timelines and a prestigious guest experience.

· Contribute to departmental institutional knowledge by developing standard operating procedures (SOPs) and tracking data-driven insights for managing the 50+ annual event portfolio.

Profile

· A proactive, solutions-oriented professional who thrives in a fast-paced environment and possesses a natural affinity for high-end hospitality and corporate community relations.

· Exceptionally organized with a keen eye for detail, strong financial literacy for managing invoices/ticketing data, and the poise to communicate effectively with C-suite executives and community leaders.

· Eager to learn the inner workings of a major multi-media event operation, with the ambition to scale processes and elevate the attendee experience at every turn.

Qualifications:

· Bachelor’s degree in marketing, event management, or a related field, plus 1–2 years of relevant experience (including internships).

· Highly organized and detail-oriented with exceptional communication, project management and problem-solving skills.

· Proven ability to thrive, meet tight deadlines and solve problems in a fast-paced environment.

· Flexibility and willingness to travel to off-site event locations as required (statewide).

Qualified Candidates: Please submit cover letter and resume to [email protected].