Event Coordinator- External Conferences

Eight Eleven Group is a dynamic and innovative organization renowned for its dedicated family of companies that operate within the events services industry. Based in Indianapolis, Indiana, this established group is committed to delivering exceptional event experiences to a diverse clientele by leveraging a blend of creativity, strategic planning, and operational excellence. As a leader in coordinating both internal and external client events, Eight Eleven Group has cultivated a reputation for precision and quality, ensuring each event reflects the brand’s objectives and enhances client satisfaction.

The company is currently seeking a detail-oriented and motivated Event Coordinator to join their team on a full-time basis. This role is ideal for someone with a passion for corporate event planning who thrives in a fast-paced environment and is eager to grow their career in the industry. The Event Coordinator will be instrumental in overseeing the entire lifecycle of various events, from initial concept development through to post-event analysis, ensuring seamless event operations that align with strategic goals.

As an Event Coordinator at Eight Eleven Group, you will collaborate closely with multiple stakeholders across the company to fully understand event objectives, target audiences, and branding requirements. This includes planning and executing tradeshow participations, client events such as happy hours, parties, and private dinners, as well as managing vendor relationships, negotiating contracts, and coordinating logistics. You will also work in tandem with the marketing team to promote events through various channels including social media and direct marketing campaigns, while managing RSVP lists and ensuring brand consistency through swag and promotional materials.

This role requires excellent organizational skills to develop comprehensive event plans that include timelines, budgets, and resource allocation, and the ability to monitor these elements throughout the event process. On-site event management responsibilities include overseeing setup, troubleshooting issues in real-time, and ensuring the event runs smoothly. The role also involves researching competitor participation to inform strategic decisions and evaluating event success through detailed reports on client feedback and performance metrics.

The successful candidate will have a Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field, and up to two years of experience in event planning or related areas. Strong project management capabilities, outstanding communication skills, and a customer-first mindset are essential. The ideal candidate will also be comfortable with travel as required for event coordination. Eight Eleven Group offers a competitive salary based on experience, fostering a supportive environment where entry-level professionals can grow and develop their skill set in event services. The company values diversity and provides equal employment opportunities to all qualified applicants without discrimination.

Bachelor’s degree in Event Management, Hospitality, Marketing, or related field (preferred)
0-2 years’ experience in event planning, meeting planning, and/or marketing
Strong project management skills and ability to meet multiple deadlines
Excellent communication and interpersonal abilities
Ability to build and maintain vendor and internal team relationships
Ability to work independently and as part of a team
Problem-solving skills in fast-paced environments
Willingness to travel for on-site event coordination
Based in Indianapolis, Indiana
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