Event Coordinator (Hybrid - Fort Wayne, IN)

Essential Functions and Responsibilities

The Event Coordinator supports the planning and execution of Sirva’s corporate events, tradeshows, conferences and other marketing experiences. Based in our Fort Wayne office, this role will have primary responsibility for coordinating local and regional tradeshows while providing logistical and administrative support for larger national events and conferences.

% of time

30%

Event & Tradeshow Coordination

Coordinate planning and execution for local and regional tradeshows and conferencesManage event timelines, checklists, deadlines and logistical requirementsCoordinate booth requirements, signage, collateral, promotional items and materialsSupport larger conferences, events, meetings and strategic events as neededCommunicate with event organizers and internal stakeholders to confirm requirements and ensure deadlines are metProvide onsite as required, including setup, registration, booth support and teardown

20%

Registration & Attendee Management

Build, update and manage event registration sites and attendee communicationsMonitor registration activity and provide regular attendance updates.Coordinate name badges, attendee lists, signage, table tents and other event materialsSupport hotel room blocks and attendee logistics

15%

Shipping & Event Logistics

Coordinate outbound and return shipping of event materialsPrepare shipping documentation and monitor shipments to ensure timely delivery

15%

Inventory Management

Maintain inventory of tradeshow displays, signage, promotional items, collateral and other event materialsTrack inventory levels and coordinate replenishment or replacement of materialsEnsure returned event materials are properly accounted for, organized and storedConduct periodic inventory reviews and maintain accurate inventory records

10%

General Event & Partnership Support

Maintain event calendars, planning documents, vendor information and other event recordsAssist with sourcing venues, vendors, promotional items and event servicesSupport sponsorship and partnership deliverables, including tracking deadlines, benefits and required materialsParticipate in post-event reviews and help document results, learnings and recommendationsIdentify opportunities to improve event processes, organization and efficiency

10%

Event Administration

Collect, track and process departmental invoices and purchase documentationCoordinate with vendors and internal Finance teams to resolve invoice or payment questionsAssist with purchase orders, deposits, contracts and other documentation as neededHelp maintain accurate budget trackers and identify discrepanciesQualifications and preferred skills (Qualifications, Skills, Education or Certification Requirements, etc.)

Associates or Bachelor’s degree in marketing, communications, hospitality, event management, business or a related field preferredExperience in event coordination, marketing, hospitality, project coordination or a related area preferred; relevant internship experience will be consideredProficiency with Microsoft Office, including Outlook, Excel, PowerPoint and Teams.Experience with event registration platforms such as Cvent is a plusWillingness to travel periodically to support eventsStrong organizational skills and exceptional attention to detailAbility to manage multiple projects, deadlines and priorities simultaneouslyStrong written and verbal communication skillsComfortable working independently while collaborating with multiple teams and stakeholdersAbility to assist with event setup and movement of event materials as required

At Sirva, we are committed to fair and transparent compensation practices. In accordance with applicable state and federal laws, we provide the following salary information for this position:

Position Title: Event Coordinator

Salary Range: $50-60K USD

Benefits: Comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Employer HSA Match, Life & Disability Insurance, Paid Time Off, Volunteer Time Off, ID Theft Protection Plan and more. Benefits are based on employment status and may not be available for temporary or non full-time employees

Salary ranges may vary based on location, market conditions, and other factors such as experience and qualifications. The final compensation will be determined during the hiring process based on these considerations.

For positions available outside the United States, salaries will take into account local currency and market conditions, which may differ from the USD salary range. If you have any questions about salary or benefits, we encourage you to ask during the hiring process.

Artificial Intelligence Usage: Artificial intelligence tools may be used to assist with administrative tasks such as notetaking and advanced candidate searches during the recruitment process. All screening, assessment, and hiring decisions are made by human recruiters and hiring managers.

Vacancy Status: This posting reflects an existing vacancy within our organization.