Event Execution Coordinator I

Play a key role in delivering exceptional event operations by leading and developing a team of student employees. This version highlights the impact of the role rather than simply listing duties, which tends to attract stronger candidates. Schedules and coordinates events and meetings across university facilities and conference roomsEnsures facilities and conference rooms are prepared according to event specificationsCommunicates with event organizers to understand and facilitate special event accommodationsArranges routine maintenance, upgrades, and repairs as needed to ensure smooth event operationsHelps maintain safety measures and protocols across facilities, including conducting fire drills, inspecting fire extinguishers and sprinklers, and communicating protocols with stakeholdersServes as a liaison between the facilities management team and various contractors and vendorsOther duties as assigned Knowledge, Skills, & Abilities Knowledge of event planning principles, requirements, and resourcesKnowledge of event facility operations, maintenance, and security protocols and best practicesSkill in customer serviceSkill in multi-tasking and logistics coordination in the management of multiple projects with competing deadlinesAbility to communicate, both written and orally, with stakeholders, vendors, and teamsAbility to respond and adjust to rapidly changing requirements Minimum Education & Experience If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected].