Event Planner

Overview:
Job Purpose

Intercontinental Exchange (ICE) is seeking an energetic and highly organized Event Planner to join our marketing team. The position will support the planning and end-to-end execution of events across the U.S., including conferences, virtual events, and exclusive executive forums that engage senior corporate leaders globally. This role will focus on event logistics, coordination and execution, helping deliver high quality experiences for both internal and external audiences.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while supporting continuous improvement in event processes and execution quality.

This position is office-based (5 days / week) with occasional travel, including some weekends.

Responsibilities

Event Logistics & Execution


Coordinate end-to-end logistics for in-person conferences, executive forums, and proprietary ICE events, including venue sourcing, vendor management, catering, A/V, and on-site setup
Support the planning and technical execution of virtual events, including platform setup, speaker coordination, and attendee communications
Develop and maintain detailed event timelines, run-of-show documents, and production schedules
Serve as an on-site event coordinator for select events, including occasional weekend travel

Vendor & Budget Coordination


Liaise with external vendors, venues, and suppliers; gather and compare quotes and ensure timely delivery of contracted services
Track event-related expenses and assist with budget reconciliation and purchase order processing
Maintain accurate vendor records, contracts, and post-event documentation
Manage promotional item inventory, including ordering branded merchandise, tracking stock levels, coordinating fulfillment for events, and reconciling inventory post-event

Attendee & Stakeholder Management


Manage event registration platforms and attendee lists; send invitations, confirmations, and logistical communications
Coordinate speaker and VIP logistics, including travel, accommodations, and briefing materials
Serve as a responsive point of contact for attendee inquiries before and during events

Reporting & Process Improvement


Compile post-event recaps including attendance data, feedback, and key takeaways
Maintain and update internal event calendars, project trackers, and shared documentation
Identify opportunities to improve event workflows and contribute to the development of scalable best practices

Knowledge and Experience

Bachelor's degree in Marketing, Business, Hospitality, or a related field
2+ years of experience in corporate events management
Exceptional project management and organizational skills
Strong prioritization and commitment to deadlines
Excellent verbal and written communication skills
Ability to work in a highly collaborative environment and as part of a cross-disciplinary team
Proficiency with Microsoft Office Suite (Excel, PowerPoint, Outlook, Word)
Willingness to travel and work occasional evenings and weekends as events require

Preferred Knowledge and Experience

Experience with event management or registration platforms (e.g., Cvent, Eloqua, ON24)
Exposure to B2B or financial services marketing environments
Familiarity with project management tools (e.g., Monday.com, Smartsheet)
Experience supporting executive-level or client-facing events
-: Intercontinental Exchange, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to legally protected characteristics.