Events and Marketing Coordinator Part Time Temp / Intern

Coordinate all event marketing

Oversee and execute a marketing plan for each event that includes social media, e-marketing, print and web.
Coordinator will work with both the Event Director and BDD to ensure marketing plan stays on track.
Coordinator will identify and build relationships with community partners for event exposure and marketing.

Build out online event registration pages

Create & update event registration pages using the company system.
Coordinator will work directly with the Event Director on this.
Ensure that all new sponsorships and event speakers are updated in real time.

Oversee program logistics: Sponsors, speakers, and honorees

Assist Events Director in regular communication with honorees
Assist in coordinating speaker logistics -- when needed
Complete event sponsorship schedule for all sponsors
Coordinate registering honorees, speakers, and sponsors for programs in a timely and accurate manner
Manage event collateral design with the Business Design Desk to ensure cohesive branding and onsite asset creation

Event Execution

Brainstorm with Events Director on overall event execution for each event
Manage day-of event registration
Assist in all aspects of event prep -- name badges, event signage, on-site publications, event décor, sponsor material, framed material, awards, step and repeat etc.
Assist with event load in, set-up, and load out

Participate in the long-term planning of events with Events Director

Assist in the strategic planning of Buffalo Business First's Events, including new events and improving existing events
Assist in the overall design and theme implementation of events

Office work

Maintain shared filing of all event trackers, communications, and planning documents with Events Director
Produce individual event recaps to clients Gold and above level
Produce general recap of event for other sponsor levels

Administrative assistance

Assist in proofing of event materials
Assist the Events Director as instructed with planning and logistics as necessary
Update sponsor, honoree, and speaker's trackers regularly
Assist in collection of materials for programs

Communication and Teamwork:

Keep Events Director aware of workflow and status of scheduled work. Work collaboratively and cooperatively with members of all other departments.
Share organizational tools and plans for keeping on schedule
Like all other staff members, the Events and Marketing Coordinator is asked to participate in Business Unit-sponsored events promoting the paper.

Professional Development:

The Events and Marketing Coordinator should participate in all training offered by ACBJ and Buffalo Business First when applicable.

Other:

The Events and Marketing Coordinator should be prepared to assist with any other task requested by the Events Director.

Candidates must have published clippings
Able to demonstrate a proficiency for news writing
Express and demonstrate interest in business journalism as a potential career choice
Proficient using MS Office products (ie; Word, Excel, Outlook, etc.)
Proficient using communication platforms (ie; Teams, Webex, Zoom, etc.)