Events and Operations Coordinator

MxD is passionate about its people and committed to creating an environment where everyone is heard and respected. They will be responsible for ensuring that event spaces are properly set up, meetings run smoothly, and all technology and logistics are in place to deliver a professional and seamless experience for attendees. • Assist staff, partners, and guests with presentations, virtual meeting platforms (Microsoft Teams, Zoom), and hybrid meeting setups • Provide meeting planning support, including space reservations, participant and agenda coordination, room preparation, and materials management • Serve as a point of contact for MxD members, departments, and external stakeholders hosting meetings and events, providing guidance and support throughout the planning process • Prepare meeting rooms for events, including furniture layout, signage, supplies, and AV checks • Monitor and maintain event and visitor management systems (e.g., Mazevo, Envoy), ensuring accurate scheduling and room assignments • Communicate effectively with vendors, staff, and clients to support event requirements and logistics • Track inventory of AV equipment, furniture, catering, event supplies, and room setup needs • Draft and finalize basic vendor orders or rental requests as needed • Support data collection related to event space usage, vendor performance, and attendee feedback • Must be available to support events that occur during early morning or evening hours, depending on scheduling needs We hire tech-savvy, committed, self-starters who can think outside the box, and have a strong capacity to learn and adapt to the needs of the organization and role, through both skill and grit. Accommodations Include: • Application Process: If you need assistance with the application process due to a disability or other accessibility needs, please contact our People & Culture department at [email protected].