Facilities Management Event Coordinator & ETEC Venue Manager - Facilities Management

About University at Albany:

Established in 1844 and designated a University Center of the State
University of New York in 1962, the University at Albany's broad
mission of excellence in undergraduate and graduate education,
research, and public service engages a diverse student body of more
than 17,000 students in nine schools and colleges across three
campuses.

Located in Albany, New York, New York State's capital, the
University is convenient to Boston, New York City, and the
Adirondacks.

Job Description:

The Facilities Management Events Coordinator is a
professional-level role with significant functional and operational
leadership responsibilities, reporting to the Associate Director of
Facilities Operations and Services and is based in the Facilities
Management Operations Center (FMOC). The Events Coordinator
operates within the Facilities Management Operations Center (FMOC)
and is supported by Facilities administrative staff, shop
supervisors, and established work order and scheduling systems. The
role collaborates closely with Facilities leadership to escalate
complex or high-risk operational issues as needed.

This position serves as the lead planner, coordinator, and
decision-maker for Facilities -supported campus events, exercising
professional judgment to assess feasibility, determine operational
requirements, and direct Facilities resources to ensure seamless
and successful event support. The role is responsible for
evaluating complex event requests, establishing operational plans,
coordinating multi-trade Facilities teams, and serving as the
primary Facilities liaison to University departments, external
partners and community stakeholders. In addition, the position will
serve as the Venue Manager for the ETEC building.

This role requires a high degree of independence, proactive
functional and operational leadership, and the ability to
anticipate needs, manage competing priorities, and ensure campus
readiness for high-visibility events.

Primary Responsibilities:

Evaluate customer requests for event support and determine if
requests are reasonable and fall within the domain of Facilities
Operations and Services to provide requested support. Participate
in walk-throughs and meetings to discuss event setups and needs
with requesters. Communicate and coordinate with Facilities
Operations and Services shops on all event support requirements,
including extensive use of AiM/computerized work order system.
Point of contact for all ETEC events, serving as the Venue
Manager. Approves reservations for essential event spaces in the
ETEC building. Collaborates with internal and external groups
regarding walkthroughs, coordination, and event arrangements.
Provide quality customer service to internal and external
constituencies requesting the use of university facilities. Work
closely with other University Divisions, departments, and outside
agencies, as necessary, to accomplish work assignments.
Assist with coordination and scheduling of Facilities Shops and
Trades workload beyond event-related, when needed, within the
Facilities Management Operations Center (FMOC). Develop and
recommend improvements to the Computerized Maintenance Management
System (AiM). Effectively communicate and support the daily
operations in the Facilities Management Operations Center (FMOC) as
needed.
Other duties as assigned by the Assistant Director of
Facilities Operations and Services and support the University
through availability as an Essential Employee and registering for
University at Albany Alert emergency notification system. Provide
services to the University when possible (committee work,
governance, student, or community activities, etc.).

Functional and Supervisory Relationships:

Reports to: Associate Director of Facilities Operations
May supervise employees as assigned (if no direct reports at
time of filling position)

Job Requirements:

Strong organizational skills.
Excellent communication and interpersonal skills.
Strong working knowledge of Microsoft Office, with emphasis on
Word and Excel.
Ability to work independently.
Applicants must demonstrate an ability to support diversity,
equity, access, inclusion, and belonging relative to their
role.
Demonstrate ability in the use of computer software and other
computer-based tools.
Demonstrate strong verbal, analytical, and interpersonal
skills.
Applicants must demonstrate an ability to develop inclusive and
equitable relationships within our diverse campus community.
Applicants must demonstrate an ability to support diversity,
equity, access, inclusion, and belonging relative to their
role.

Requirements:

Minimum Qualifications:

Bachelor's degree from a college or university accredited by a
U.S. Department of Education or internationally recognized
accrediting organization with 2-3 years of full time professional
experience or an Associate's degree from a college or university
accredited by a U.S. Department of Education or internationally
recognized accrediting organization with 4-6 years of full-time
professional experience in event management or in coordinating
labor, material.

Preferred Qualifications:

2 to 4 years of experience in computerized maintenance
management systems, ideally AiM.
Experience with SUNY policies, procedures, and schedules
relating to event management.

Working Environment:

Typical office environment, but will include walking and
on-foot meetings with departments, etc.

Additional Information:

Professional Rank and Salary Grade: Senior Staff Assistant,
SL3, $65,000.

Special Note: Visa sponsorship is not available for this
position. If you currently need sponsorship or will need it in the
future to maintain employment authorization, you do not meet
eligibility requirements. Additionally, please note that UAlbany
is not an E-Verify employer.

The Jeanne Clery Disclosure of Campus Security Policy and Campus
Crime Statistics Act, or Clery Act, mandates that all Title IV
institutions, without exception, prepare, publish and distribute an
Annual Security Report. This report consists of two basic parts:
disclosure of the University's crime statistics for the past three
years; and disclosures regarding the University's current campus
security policies. The University at Albany's Annual Security
Report is available in portable document format [PDF] by clicking
this link http://police.albany.edu/ASR.shtml

Pursuant to NYS Labor Law 194-A, no State entity, as defined by the
Law, is permitted to rely on, orally or in writing seek, request,
or require in any form, that an applicant for employment provide
his or her current wage, or salary history as a condition to be
interviewed, or as a condition of continuing to be considered for
an offer of employment, until such time as the applicant is
extended a conditional offer of employment with compensation, and
for the purpose of verifying information, may such requests be
made. If such information has been requested from you before such
time, please contact the Governor's Office of Employee Relations at
(518) 474-6988 or via email at [email protected].

THE UNIVERSITY AT ALBANY IS AN EO/AA/IRCA/ADA EMPLOYER

Please apply online via http://albany.interviewexchange.com/candapply.jsp?JOBID=200673

Application Instructions:

Applicants MUST submit the following documents:

Resume
Cover letter stating all the required minimum qualifications
and any of the applicable preferred qualifications
List of 3 professional references with e-mail addresses and
telephone numbers

Note : After submitting your resume, the subsequent pages
give you instructions for uploading additional documents (i.e.
cover letter etc.).

See the FAQ for using our online system. Please contact us if you need assistance applying
through this website.

Returning Applicants - Login to your UAlbany Careers Account to check your
completed application.

Preference will be given to applications received by July
31.