Lead Events Planner

The Space Telescope Science Institute seeks a Lead Events Planner/Administrative Assistant to support the Events Planning Group (EPG), of the Science Mission Office. This senior member of the administrative staff is crucial in supporting business operations by providing support including event and logistics management, travel coordination, procurement, data management, and problem resolution to ensure smooth day-to-day operations. Responsibilities include: • Organizing, planning and managing all aspects of the event planning process including pre-planning, logistics, catering, participant reservations and registration, travel expense reports, event execution and pre/post-event reviews for in-person, hybrid and virtual events • Advanced level event and administrative support, including procurement, data management, problem resolution, documentation, calendars and meeting request coordination. Knowledge, Skills and Abilities: • Demonstrated experience with coordinating/managing virtual, in-person and hybrid events, preferably in a scientific or academic setting • Excellent organizational, time management, interpersonal and prioritization skills • Strong attention to detail, with a proven tracking system/strategy for managing, completing and following up on tasks • Team player who is an innovative thinker and problem solver, willing to assist EPG management with special projects as needed • Familiarity with the following is preferred: Deltek/Costpoint, STOVA platform, WebEx platform Applications received after this date will be considered until the position is filled.