Meeting & Events Planner

Meeting & Events Planner

Job ID

297517

Posted

02-Nov-2026

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Customer Service, Facilities Management

Location(s)

New York City - New York - United States of America

About the Role:

We're looking for a highly organized, detail-oriented Meeting & Events Associate to execute exceptional meetings and events that bring people together and support our overall business and culture goals. This role sits at the intersection of logistics, hospitality, and strategic collaboration.

You'll partner closely with the Workplace Experience Coordinators and cross-functional teams to deliver events that are thoughtful, inclusive, and on-brand-while ensuring flawless execution behind the scenes.

What You'll Do:

Event Planning & Execution

Plan, coordinate, and execute internal and external meetings, workshops, and eventsManage end-to-end event logistics including scheduling, catering, A/V, security, room setup, and on-site executionProduce detailed project plans, timelines, run-of-show documents, and post-event recapsCoordinate and execute on-site events, including room booking, setup, teardown, nametags, and other logisticsConduct room checks ahead of events and deploy support staff as neededSupport high-touch events, executive-level meetings, and VIP experiencesReceive and greet VIPs and large external meeting or event attendeesAssist guests with accessibility needs and ensure events are inclusive and accessibleTeam Leadership & Collaboration

Work closely and collaborate with Workplace Experience Coordinators, including task delegation and workflow prioritizationReview and approve event plans, timelines, and deliverables prepared by coordinatorsPartner with Event Planners, Event Coordinators and EBPs on event execution and DIY event requestsLiaise with IT/AV, Janitorial, Facilities and Catering teams as requested by the Workplace Events TeamCoordinate front desk experiences for large external eventsAssist with escorting large groups of external attendees from the lobby to event spacesLead office tours as requestedOperations & Logistics

Oversee pre-event planning meetings with clients and stakeholders; troubleshoot issues as they ariseRespond to common inquiries from clients, coworkers, and managersReceive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and suppliesMaintain event storage and event furniture inventorySupport weekly programming in event spacesCreate basic event signage (design, printing, placement) and guest name badgesCreate sample floor plans for event spaces using Prismm (coming soon)Design event materials as neededNotify appropriate parties to ensure the safety of all individuals in the buildingProcess Improvement

Work within standardized procedures to meet objectives and deadlinesIdentify opportunities to improve processes, scale programs, and elevate event quality across the organizationWhat We're Looking For

4+ years of experience in event planning, meeting coordination, or workplace operationsPrior experience leading or mentoring team membersProven ability to manage multiple projects and stakeholders simultaneouslyStrong organizational, communication, and people-management skillsExperience working with vendors, contracts, and budgetsCalm under pressure with strong problem-solving instinctsHigh attention to detail paired with big-picture thinkingComfortable supporting executive-level events and handling confidential informationNice to Have

Experience in tech, startups, or high-growth organizationsExperience using Slack, Jira, Google workplace, SwoogoCBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Meeting & Events Planner position is $80,000 annually [or $38.47 per hour] and the maximum salary for the Meeting & Events Planner position is $90,000 annually [or $43.27 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

Equal Employment Opportunity: CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

About CBRE Group, Inc. CBRE Group, Inc. (NYSE: CBRE), a Fortune 500 and S&P 500 company headquartered in Dallas, is the world's largest commercial real estate services and investment firm and a premier provider of critical infrastructure services. The company has more than 155,000 employees serving clients in more than 100 countries. CBRE serves clients through four business segments: Advisory (leasing, sales, debt origination, mortgage servicing, valuations); Building Operations & Experience (facilities management, property management, flex space & experience, critical infrastructure); Project Management (program management, project management, cost consulting); Real Estate Investments (investment management, development). Please visit our website at www.cbre.com.

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Skills:
Atlassian JIRA, Audiovisual, Budgeting, Catering Services, Commercial Real Estate, Communication Skills, Cross-Functional, Customer Service Management, Detail Oriented, Equal Employment Opportunity (EEO), Establish Priorities, Event Management, Facilities Management, Fortune 500 Customers, Furniture, Identify Issues, Investment Management, Leadership, Leasing, LinkedIn, Loan Origination, Logistics, Management Consulting, Mentoring, Mortgage Servicing, Multitasking, Organizational Skills, Plan Meetings, Printing, Problem Solving Skills, Process Improvement, Project Planning, Project/Program Management, Property Management, Real Estate, Rentals, Safety/Work Safety, Sales, Slack, Startup, Team Lead/Manager, Time Management, Twitter

CBRE Group Inc

CBRE Group, Inc., a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services and investment firm (in terms of 2014 revenue). The Company has more than 70,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 400 offices (excluding affiliates) worldwide. CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting.

As an employee at CBRE, you have the freedom to make your own path. Your career is in your own hands; there’s no need to wait to be shown the way. "It’s about how well you perform, not just how long you’ve worked here and you're encouraged to take intelligent risks and explore new ideas and innovations. Our scale gives you mobility and a broader choice of opportunities. You'll always have a team behind you.

Company Size:
10,000 employees or more

Industry:
Real Estate/Property Management

1906

Website:
http://www.cbre.com/