Event Coordinator ASM Global, the world's leading venue management and services company, has an immediate opening for the position of a full time Event Coordinator in Richmond, Virginia. Under direction of the Director of Private Events, the Full Time Event Manager will coordinate all aspects of catering and banquet functions to include but not limited to: food and beverage requirements, audio-visual requirements, function room set up and 3rd party rentals.
Essential Duties And Responsibilities
Prepares Banquet Event Orders in collaboration with the Sales team.
Ensures all departments receive necessary information pertaining to the banquet and catering events.
Partners with the culinary team to create customized menus to fit client's needs as well as increase food and beverage revenues.
Verifies that all banquet and catering events adhere to company policies, fire department regulations, state liquor laws and other applicable government regulations.
Schedule and conducts pre-planning meetings (BEO) to include necessary departments.
Entertains clients in a professional manner to establish closer working relationships.
Assists the finance department in all accounting procedures related to Private Events.
Creates and manages BEOs within the venue's booking system. Updates BEOs for Clients based on upsells, changes, and final event details and ensures final BEOs are signed and distributed to the Operational Managers prior to the start of each event.
Distributes BEOs which includes all food and beverage and meeting requirements to be reviewed with the Banquets, Banquet Setup and Culinary Departments in daily/weekly BEO meeting.
Attends required meetings including staff meetings and all associated advance production meetings.
Recommends appropriate "in-house" upsell.
Conducts pre-conference meetings with meeting planner and all appropriate department heads.
During catering and banquet events, will ensure the meeting arrangements are to the meeting planner's or client'
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