Program Associate - Event Planning

Description of the broad function and scope of the position: Program Associates are an integral role of the planning process. There may be times throughout the year that requires the entire staff to deviate from the normal scheduled work week hours and may require additional hours to assist in completing client/staff project • Travel arrangements • Hotel arrangements • Welcome Amenities • Food and Beverage preferences • Audio Visual needs • Special requests • Coordination of information • Coordinate all CEU/CME requirements * Assist with additional Meeting Management/Company Sales activities • Assist with Social Media during Event Responsibilities of Exhibitor Coordinator Role; • Follow-up phone calls for exhibitor information • Assist in creation of exhibitor prospectus and exhibitor evaluations • Assist in creation of exhibitor mailing lists from registration program • Keep master tracking of all exhibitors/sponsors for event • Create resumes per exhibitor/sponsor • Collect all branding/app information from exhibitors/sponsors • Food and Beverage preferences • Audio Visual needs • Special requests • Assist with Social Media during Event Brief Benefit Breakdown: • Health + Dental Insurance Provided • 401(K) + Matching • 30 Work From Home days per year • 2 weeks’ vacation per year (after 6 months in the first year of employment) • 16 hours of personal time • 40 hours of sick time • PTO Prorated for first year based on time of hire • Annual Review