Wedding and Event Coordinator

This position is primarily designed for someone based in the South Central Pennsylvania region (York, Gettysburg, Harrisburg), where the majority of our events take place. Work Structure: Hybrid + Flexible • We operate with a hybrid structure designed for both autonomy and accountability, providing you with full flexibility on when and where you work best • Events are scheduled well in advance, so you’ll have clear visibility into your calendar • Planning and administrative work are completed remotely with flexible hours on your schedule What You’ll Be Doing Learning the Blake Events Way • Shadow our team to understand our venues, vendor relationships, floorplan strategy, and how we design event flow • Get to know the standards, systems, and thoughtfulness behind everything we do Client Coordination & Planning • Work directly with clients under the guidance of our Director of Events • Lead onboarding calls, share package options, and manage follow-ups • Dive into client details using our planning platform • Send kickoff communication and guide clients through next steps • Organize venue-specific logistics, timelines, and expectations • Collaborate with venue teams to align setup, flow, and operational needs • Communicate with vendors to confirm timing, requirements, and logistics • Build and distribute the master event timeline (our love language) • Create clear setup + décor instructions tailored to each event • Develop and adjust floorplans using planning software • Attend final walkthroughs and ensure everyone is aligned • Send final documentation to vendors and venue teams • Maintain consistent, thoughtful communication throughout the process