Wedding Planning Assistant

Company Description
Alinato Events, LLC is a New York–based event management company with over seven years of experience planning successful corporate and private events. The team partners with exclusive and sophisticated New York City venues and vendors to deliver polished, effortless experiences for clients.

Alinato
Events focuses on creating unique, customized events that strengthen client brands, foster relationships, and engage new audiences. The company is known for its meticulous attention to detail and commitment to helping clients achieve their event goals.
Alinato
Events offers consultative support and collaborative planning for a wide range of high-impact events in the New York City Metropolitan Area.
Role Description
The Wedding Planning Assistant is a part-time, hybrid role based in the New York City Metropolitan Area, with a mix of on-site event work and remote planning tasks. This role supports lead planners with day-to-day coordination of wedding details, including maintaining timelines, organizing vendor information, and preparing event documentation.

The Wedding Planning
Assistant will communicate with couples and vendors to confirm logistics, track RSVPs, manage guest lists, and assist with design and décor preparation.
Responsibilities include attending select site visits, rehearsals, and wedding day events to help oversee setup, troubleshoot issues, and ensure a smooth guest experience. The role also involves administrative tasks such as updating planning tools, compiling budgets, researching venues and suppliers, and supporting post-event follow-up.

Qualifications

Strong interpersonal skills to collaborate with couples, families, vendors, and venue staff.
Analytical skills to manage budgets, track timelines, and anticipate potential logistical issues.
Planning and production planning skills to coordinate event details, schedules, and vendor deliveries.
Clear and professional communication skills, both written and verbal, to handle client and vendor correspondence.
Ability to work flexible hours, including evenings and weekends, as required for events.
High level of organization, attention to detail, and ability to manage multiple tasks simultaneously.
Comfort with basic office and collaboration tools (e.g., spreadsheets, shared calendars, email, project management software).
Previous experience in events, hospitality, or related fields is beneficial; familiarity with New York City venues is a plus.