Admissions Coordinator & Event Planner

The Admissions Coordinator & Event Planner is the first point of contact for prospective families and visitors to the admissions office, setting the tone for the school's culture of warmth and scholarship. This role provides essential administrative, clerical, and hospitality support to the admissions team, ensuring the office and all admissions related events run smoothly throughout the enrollment cycle and that every family interaction reflects the inclusivity and values of the school community.

ESSENTIAL FUNCTIONS

Front Desk & Family Reception:

Serve as the welcoming face of the admissions office, greeting prospective families, students, and visitors with warmth and professionalism

Answer and direct incoming phone calls and emails promptly and courteously

Respond to general admissions inquiries or route them to the appropriate staff member

Manage the admissions office waiting area, ensuring it is tidy, well-stocked with materials, and inviting at all times

Exhibits professional boundaries with both colleagues and students within the office space

Office Management & Administrative Support:

Provide day-to-day administrative assistance to the Director of Enrollment Management and Financial Aid and the broader admissions team

Support the operations of the office, e.g. assisting with calendars, the tour guide program, parent ambassadors, interviews, appointments for admissions staff, etc.

Liaise with facilities, security, and other departments

Order and manage office supplies and admissions materials inventory

Help admissions staff enter and update prospective family and applicant information in our databases

Pull basic reports and rosters as requested by admissions staff

Ensure data accuracy and confidentiality of all student and family records at all times

Event Coordination:

Lead end-to-end planning and execution of admissions events including Open Houses, Prospective Family Nights, yield receptions, etc.

Coordinate hospitality logistics including room setup, catering orders, and cleanup

Prepare event materials such as name tags, packets, sign-in sheets, and signage

Provide support in the coordination of volunteers, faculty participants, student ambassadors, and facilities across all events

Manage event follow-up communications and collect feedback for continuous improvement

Childcare:

Coordinate childcare for prospective families at select admissions events

Welcome and observe children as prospective parents/guardians interview with admissions team

POSITION QUALIFICATIONS

Knowledge, Skills and Abilities:

Ability to perform essential functions independently with minimal supervision within a timely manner

Able to establish and maintain effective working relationships with students, staff and the School community

Ability to arrive at work on time

Excellent interpersonal skills with a genuine warmth and service orientation

Proficiency with database systems

Strong organizational skills and attention to detail

Ability to multitask effectively in a busy, people-facing environment

Discretion and professionalism in handling sensitive and confidential information

Collaborative, flexible, and have a growth mindset

Mission-alignment with the school

Education:

Bachelor’s degree required. Preferred in a related field or commensurate work-related experience.

Experience:

Experience working in a school environment, working with children of all ages required.

Physical Demands:

This position is primarily performed in an office environment and requires the ability to remain in a stationary position for extended periods while working at a computer

Frequently operates standard office equipment, including a computer, phone, copier/scanner, and other related devices

Ability to communicate effectively in person, by phone, video conference and in writing

Regularly moves throughout campus buildings to attend meetings, coordinate logistics, deliver or retrieve materials, and support events

Occasionally lifts, carries, pushes, or pulls materials such as boxes, packages, files, or technology/event supplies, typically up to 25 pounds. Must be able to perform tasks requiring manual dexterity, including keyboarding, and handling documents and small equipment

May occasionally work outside of normal business hours to support time-sensitive school operations or events. Occasional nights and weekends will be required for this position

Work Environment or Working Conditions:

All Packer employees are required to work on campus and that includes nights and weekends when there are admission related events.

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Reasonable Accommodations: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Packer's values and vision of educational excellence include embracing diversity, fostering community, nurturing a sense of belonging, and ensuring all learners are valued and challenged. We actively embrace the diversity of New York City and seek employees who share Packer’s values of equity, inclusion, and belonging, and who wish to learn from the experiences and perspectives of others. We strongly encourage applications from candidates whose backgrounds and perspectives may be underrepresented.

The Packer Collegiate Institute does not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national and ethnic origin, ancestry, age, marital status, disability, or any other characteristic protected by law. This policy applies to, but is not limited to, educational policies, admission, financial aid, hiring and employment practices, use of school facilities, athletics, and other school-administered programs.

Salaries are determined based on a scale reflecting years of teaching experience and level of education.