Conference Planning Assistant

Job Description:ob Title: Conference Planning Administrative Assistant Hybrid (Downtown Pittsburgh)Location: Downtown Pittsburgh, PA (3 days onsite, 2 days remote)Contract Duration: 3 months, with potential to extend or convert to full-timeSeeking a detail-oriented and proactive Administrative Assistant to support a busy team responsible for corporate event planning and financial operations with a flagship company in Pittsburgh. This is a hybrid role based in downtown Pittsburgh, requiring 3 days onsite per week and 2 remote. The ideal candidate will have experience juggling multiple priorities, providing executive-level support, and ideally assisting with conference coordination. Key Responsibilities:Provide administrative support to the Conference Planning Department and select managers in the Financial Planning & Analysis (FP&A) teamManage calendars, schedule meetings, coordinate travel, process expense reports, and handle office supply ordersPrepare and assemble budget documents, promotional materials, and name badgesSupport conference logistics including invitations, RSVPs, attendee lists, and reportingCreate and maintain online event registration sites and manage meeting dataAssist with invoicing, reporting, and promotional item fulfillment for eventsProvide on-site event support as neededManage event platforms, particularly Cvent, including site builds, attendee exports, and troubleshooting Preferred Qualifications:Proficiency in Microsoft Office, especially Outlook (calendar management) and WordExperience using Cvent or similar conference/event platformsStrong attention to detail and organizational skillsExcellent time management and multitasking abilityProfessional communication skills with ability to interact at all organizational levelsCustomer service mindset and a team-player attitudeThis is a great opportunity for someone with strong administrative experience, particularly in a fast-paced, event-driven environment.If you're organized, adaptable, and looking to gain hands-on experience in corporate event support, we'd love to hear from you.Required Skills:• Planning