Executive Assistant

Pay: $50,000–$75,000 per year

Job description:

Who We Are

Zeffert & Gold Catering is a leading full-service catering company serving the Baltimore metropolitan area. For more than 35 years, we have built our reputation on exceptional service, fresh food, and thoughtfully executed events. We pride ourselves on creating imaginative, elegant experiences through a process that is welcoming, collaborative, and detail-oriented.

Executive Assistant

We are seeking a highly organized, proactive, and dependable Executive Assistant to support our owner and leadership team. This person will help manage priorities, coordinate communication, and ensure important projects and responsibilities continue moving forward.

The ideal candidate is someone who notices what needs to be done, follows through without constant oversight, and enjoys creating order in a busy, fast-paced environment. This position requires excellent judgment, discretion, attention to detail, and the ability to manage multiple priorities.

What to Expect

The first part of your career with us will focus on learning our company, systems, processes, and standards. As your understanding of the business grows, you will take greater ownership of scheduling, communication, project coordination, meeting preparation, and executive-level administrative support.

This is an in-person position that works closely with ownership and members of the leadership team.

What You’ll Do

Manage calendars, appointments, meetings, reminders, and scheduling prioritiesOrganize and maintain the executive’s daily and weekly prioritiesDraft, review, and manage emails and other professional correspondencePrepare meeting agendas, notes, reports, presentations, and supporting materialsAttend meetings, document decisions, and track action items through completionFollow up with employees, vendors, clients, and leadership team members on outstanding responsibilitiesAssist with special projects and help ensure deadlines are metOrganize documents, records, contact information, and internal resourcesCoordinate travel, reservations, appointments, and occasional personal or business-related errandsAssist with events on siteHandle sensitive company and personnel information with professionalism and discretionAnticipate needs, identify potential issues, and help resolve them before they become larger problemsProvide occasional administrative support related to events, clients, and company initiativesWhat You Bring

Exceptional organization and attention to detailStrong written and verbal communication skillsA proactive mindset and the ability to anticipate needsExcellent follow-through and a strong sense of personal accountabilityThe ability to prioritize competing responsibilities in a fast-moving environmentSound judgment and discretion when handling confidential informationA calm, professional demeanor under pressureComfort communicating with employees, clients, vendors, and senior leadershipProficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPointThe ability to learn new software and systems quicklyPrevious experience as an executive assistant, administrative assistant, office manager, or project coordinator is preferredHospitality, catering, or event industry experience is helpful but not requiredWhat Success Looks Like

Leadership priorities are clearly organized and consistently moving forwardMeetings are well prepared, productive, and followed by clear action itemsImportant messages, deadlines, and commitments do not fall through the cracksCommunication is timely, professional, and accurateProjects are tracked through completion without requiring repeated remindersThe executive and leadership team have more time to focus on high-level business prioritiesThe Right Person

You may be a strong fit if you take pride in being dependable, prepared, and one step ahead. You enjoy solving problems, bringing structure to busy environments, and helping others operate more effectively. You understand that no two days will be exactly the same and are comfortable adjusting priorities when needed.

Compensation & Benefits

Starting salary of approximately $50,000-$75,000, based on experience and qualificationsPerformance-based bonus opportunitiesHealth and dental insurance available after 60 days401(k) with company participation after 60 daysPaid time offProfessional development opportunitiesJob Type: Full-time

Work Location: In person

Pay: $50,000.00 - $75,000.00 per year

Benefits:

401(k)401(k) matchingDental insuranceHealth insuranceLife insuranceWork Location: In person