Operations and Special Events Coordinator

We're Hiring!

Operations and Special Events CoordinatorKeeping Our Promise, Inc. | Rochester, NY

Part-Time | $30 per hour | Hybrid/Mostly Remote

Keeping Our Promise is seeking a highly organized, motivated, and mission-driven individual to assist with day-to-day operations, coordinate speaking engagements, produce a monthly newsletter, and take the lead in planning and organizing our annual fundraising gala each May.

Keeping Our Promise is a Rochester-based nonprofit dedicated to assisting Afghan and Iraqi wartime allies who served alongside U.S. military personnel, diplomats, and American government programs. We provide critical support to these families as they rebuild their lives in the United States.

We are looking for someone who understands and believes in our mission, enjoys working with people, has excellent organizational and communication skills, and can manage multiple responsibilities independently.

Key ResponsibilitiesOperations and Administrative Support

Assist the Executive Director with day-to-day organizational needs.Help coordinate meetings, communications, and administrative projects.Support outreach and relationships with donors, volunteers, and community partners.Community Outreach and Speaking Engagements

Identify and coordinate opportunities for Keeping Our Promise to speak at community organizations, churches, civic groups, and other venues.Schedule speaking engagements and manage related logistics.Help expand awareness of our mission throughout the Greater Rochester community.Monthly Newsletter

Produce a one-page monthly newsletter highlighting Keeping Our Promise's activities, accomplishments, client success stories, and upcoming events.Work with the Executive Director and staff to gather information, photographs, and updates.Coordinate the newsletter's design, editing, and distribution to donors, volunteers, and supporters.Annual Fundraising Gala

Serve as the primary organizer of Keeping Our Promise's annual May fundraising gala.Coordinate event planning, sponsorships, vendors, volunteers, auction donations, and event logistics.Work closely with the Executive Director and gala committee to ensure a successful event.Manage timelines, details, and follow-up activities.Schedule and CompensationRegular schedule: Approximately 10–15 hours per week.Gala season: Approximately 40 hours per week during April and May.Compensation: $30 per hour.Work arrangement: Primarily remote, with attendance at our Rochester office once a week for staff meetings. Additional in-person participation will be necessary for events and gala preparation.Ideal CandidateWe are seeking someone who:

Is passionate about the mission of Keeping Our Promise and supporting our Afghan and Iraqi wartime allies.Has strong organizational, writing, communication, and interpersonal skills.Can work independently, take initiative, and follow through on projects.Has experience in event planning, fundraising, nonprofit administration, or community outreach.Is comfortable working with volunteers, donors, businesses, and community organizations.Has experience creating newsletters or other nonprofit communications.Is detail-oriented, flexible, and able to manage the increased workload during gala season.Experience organizing fundraising events is highly desirable.

How to ApplyInterested applicants should send a résumé and a brief cover letter explaining their relevant experience and why the mission of Keeping Our Promise is important to them.

Email: [email protected]

Join us in keeping our promise to those who stood alongside America.