Part-Time Event Coordinator

Indiana University (IU) Indianapolis Event and Conference Services (ECS) provide comprehensive conference and event management services for both on- and off-campus programs, serving the university, community organizations, and business professionals. Assists with event logistics, prepares documentation, communicates with clients and vendors; supports on-site operationsAssists with coordinating all phases of event planning, from initial inquiry through post-event evaluationConducts site visits and facility tours for prospective and confirmed clientsAssists with developing event timelines, setup layouts, scheduling services, and detailing event ordersOversees room reservations, space utilization, and day-of-event operationsServes as a primary or secondary point of contact for assigned events and clientsProvides timely, professional, and responsive communication throughout the planning processAssists with and oversees event setup, execution, and breakdownMonitors event activities and proactively addresses operational issues as they ariseWorks closely with Event Managers to secure and coordinate all resources necessary for successful event executionCoordinates with internal departments, campus partners, and external vendors to ensure seamless event executionMaintains accurate event records, documentation, and communication logsEnsures events comply with university and Madam Walker policies, procedures, safety regulations, and facility requirementsReviews and maintains required event documentationAssists with emergency response planning and risk mitigation procedures as needed Flexible schedule required to support events occurring outside of normal business hours, including evenings, weekends, and holidays Click here to learn more about Indiana University's Job Framework. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days.