** * * * Shepherd & Sims is located in Los Gatos, CA. This is a fast casual upscale dining environment The Event Assistant is a dynamic position for the right candidate. Hours and Days could change. Base Salary + Commission. Requirements: Previous Event Management Previous Serving Experience Preferred Floor Management Follow Through Detail Oriented **Event Planner/Booker Description** * Maintaining working relationship with clients and understanding complex needs of different events and diverse clients * Planning event aspects, such as full-buyout, ½ buyout, upstairs or downstairs, food and beverage minimum * Strong knowledge of what we may offer while taking clients on tour of restaurant * Attentive to the value of staying within client’s budget while planning event specifications * Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports * Letting client know that the food and beverage minimum _does not_ include tax and gratuity * Preparing and getting approval on food menu 1 week prior to the event; creating a drink menu without pricing; adding event to calendar; placing all forms, contracts, and menu copies in Event Binder under correct month and date; putting all banquet details on BQ form; emailing managers regarding party size to ensure proper staffing * Managing and overseeing events on the day of, including problem- solving, welcoming guests, directing set up, communicating with staff, and managing break down * Anticipating and planning for possible different scenarios * Strong communication skills and the ability to present ideas and plans to clients * Answer all inquiries with-in 1 business day (if unable to respond forward to manager) * Assist in training all staff members about how to work events * Delegate tasks to captains and other staff members to ensure seamless service * Follow up with guest in timely manner after the conclusion for an event for feedback Pay is salary base with commission from party bookings.
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